Tutorial: Competition workflow
- General information
- Competition overview
- Managing entries
- Preparing the competition
- Special competitions: GFX
- Special competitions: MSX
General information
The visitors are able to upload multiple files per entry (e.g. a fixed executable). So you should make sure, you're using the latest files from the specifig entries.If some visitors don't have the possibility to upload their entries due to filesize-limits (e.g WiLD Compo), they can enter the entry-information in PartyNet beforehand (without uploading the file) and then give their entries to the infodesk personel. Make sure they have the entry-number written big and fat all over the media. The compo-organizers can grab the releases and upload the files for them.
If the compo-organizers have the time, they can make a screenshot of the entry (at least for the non-music competitions) and upload them, too. This facilitates the recognition of the entries during the voting-procedure.
Competition overview
At "OrgaNet > Partysystem > Competitions > Manage Competitions" is a list of all available competitions. If not, the competition-mainorga should define all the compos here.The following information is useful for the competition-orga:
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Compo-Options
The possible options, a visitor can use when uploading the entry. -
Upload status
Enabled or disabled. -
Voting status
Enabled or disabled. -
Generating Beamslides
Only visible, after the upload is disabled.
Managing entries
At "OrgaNet > Partysystem > Competitions > Manage Entries" is a list of all uploaded entries. You can filter through the competitions.You can do the following here:
- See title, author and the compo-options
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See and modify the entry-positions
This determines the display-order on the bigscreen. -
Status
Unchecked, checked and disqualified. -
Magnifying glass
This displays the entry-information in a popup-window and allows download of the files. - Edit/Delete buttons
Preparing the competition
Every competition-organizer should check the entries for his competitions periodically. Especially after the deadline :)Notice: Please designate a person, that closes the upload for the competitions. This is NOT automated, because it didn't prove useful.
Here is a list every competition-organizers should do:
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Close the upload
-
Upload entries, that have been submitted via an external media (e.g. CD/DVD/Disk)
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Mount the shared-folder (e.g. \\10.10.10.10\shared_folder\)
Inside, there is a folder named "competitions" with folders for every competition. In every competition-folder, there are subfolders, named like the entry-numbers. This is necessary, because every visitor can upload more than one file per entry.
Every file of every entry is given a timestamp, so you can see which file is the newest.
Notice: Please check the file-comments via the magnifying-glass-button!
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Validate the entries
If the entry is ok, edit it via the edit-button and determine a final-file. This file will be uploaded on the ftp-server and made available in PartyNet for download. If you don't specify a final-file, there will be no download. If the final-file consists of more than one of the uploaded files, repackage, upload and check your new upload as final-file.
-
Make a screenshot and upload it
If the visitor didn't provide a screenshot and you got time - make one and upload it.
-
Change the status of the entries
Checked or disqualified - the choice is yours.
Notice: Disqualified entries don't show up in the results and can't be downloaded. It's like they never existed. This gives the artists the possibilty to release their entry at another party.
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Change the position of the entries
Determine the display-order at the bigscreen. There must be NO gaps. If there are, you will be notified though :)
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Generate the Beamslides
This can be done in "OrgaNet > Partysystem > Competitions > Manage Competitions".
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Check the playlist for errors
This is extremely important. Go to "OrgaNet > Beamsystem > Manage Playlists", edit the playlist and check the slides for errors! If there are any (e.g. chars not being displayed properly or poor layout), edit the entries accordingly and go back to the previous step and generate new Beamslides.
Notice: If there's a possibility, play the playlist on another BOOBS server to be sure that everything is alright.
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Generate the Beamslides
This can be done in "OrgaNet > Partysystem > Competitions > Manage Competitions".
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Do your competition
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Enable voting
Go back to "OrgaNet > Partysystem > Competitions > Manage Competitions" and enable the voting for your competition. After that, go to PartyNet and check if all the entries are displayed correctly. Also check if they can be downloaded. If not, go to your network-organizer.
Special competitions: GFX
If you like, you can let PartyMeister and BOOBS play your GFX competitions. The workflow changes as follows:After Step 5:
Save the entry as full-sized PNG and upload the picture under "GFX-Compo-Picture".
Special competitions: MSX
If you like, you can let PartyMeister and BOOBS play your MSX competitions. The workflow changes as follows:After Step 5:
Save the entry as .wav and upload it under "Compo-WAV".
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